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Over the aftermost few months, we’ve advised Word’s numbered account features. Specifically, How to ascendancy agreement and alignment in a numbered account in Microsoft Word shows how to ascendancy agreement and alignment and How to cardinal headings in a Word 2016 certificate shows a simple way to cardinal headings. In this article, we’ll abide by reviewing Word’s Multilevel Account feature. Fortunately, it’s easier to apparatus and adapt than you ability think.
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I’m application Word 2016 on a Windows 10 64-bit system, but this affection is accessible in beforehand versions. However, the multilevel account options discussed in this commodity aren’t accessible in the online 365 browser edition. For your convenience, you can download the affirmation .docx and .doc files, or you can assignment with your own content.
What doesn’t work
You can’t use Word’s Calculation affection to accomplish a multilevel calculation system, alike if you use congenital branch styles. Figure A shows a certificate with two styled branch levels: Branch 1 and Branch 2. You can administer the Calculation advantage (in the Paragraph group) and Word will cardinal the headings consequently, but the affection ignores altered levels; if you accepted 1, 1.1, 2, 2.1, and 2.2, you ability be surprised. If you baddest the absolute certificate first, Calculation not alone ignores the altered levels, but it additionally numbers the paragraphs!
Figure AWord’s Calculation advantage can’t handle multilevel headings. The accessible way
If you use congenital branch styles, applying a multilevel account appearance is as simple as a few clicks. First, position the cursor anywhere in the document. Then, bang the Multilevel Account advantage and accept an advantage (Figure B). As you can see in Figure C, two quick clicks and you’re done!
Figure BChoose one of the congenital multilevel options from the gallery.
What’s important to agenda is that the Account Library accumulating displays styles affiliated to the congenital branch styles. If one of these works for you, you needn’t go any further.
Figure CIt took two clicks to administer this multilevel calculation scheme. Tweak it
The absence options are able best of the time, but you ability appetite to adapt the after-effects a bit and that’s breadth things can get a bit confusing. The options are straightforward, but there are a lot of them; Word can handle up to nine levels!
To adapt the options, bang the Multilevel Account advantage (in the Paragraph Group). Word selects all lists currently in use in the Account Library. You’ll see two options beneath the gallery: Define New Multilevel Account and Define New Account Style. Use the aboriginal to actualize and save a abiding custom account style. You’ll use the additional to change account styles. You can additionally use the closing to actualize a new style. So, what’s the difference? The Define New Account Appearance advantage lets you name a style, so you can share, modify, and annul it later. Best users will never charge this option. Now, let’s move on: accept Define New Multilevel List. Figure D shows the consistent dialog.
Figure DOpen this chat to actualize a new multilevel list.
Now you’re accessible to accept settings that will reflect your numbered branch needs:
Select the akin you appetite to modify. You can change one, a few or all of the levels. Baddest a calculation architecture to administer to the called level, acclimatize the formatting; acclimatize the agreement and aligning, and so on. Repeat the aloft for anniversary akin you appetite to change. Bang OK back you’re done.
To save the account appearance to a arrangement so you can use it with added documents, baddest the account in the document. Access the Multilevel Account dropdown and accept Define New Account Style. Access a anecdotic new and baddest the New abstracts based on this arrangement (at the bottom). Once you bang OK, the multilevel account appearance will be accessible in all new documents.
SEE: 10 advantageous keyboard shortcuts to addition your Word ability (free PDF) (TechRepublic)
Let’s use what we’ve abstruse to adapt the congenital appearance activated beforehand (Figure C). Specifically, we’ll change the calculation appearance for both levels and bash akin 2. To begin, bang anywhere central the account area, and again do the following:
Click Multilevel Account in the Paragraph group, and again accept Define New Multilevel List. Baddest 1 in the Bang akin to adapt account to accept the aboriginal level.From the Cardinal appearance for this akin dropdown, accept I, II, III, (Figure E). We’re done with akin 1. Baddest akin 2 and change the cardinal appearance to l, ll, lll, as you did for akin 1. Bang the Font button, accept Italics, and bang OK. In the Aligned at control, access .50. (Figure F).Click OK to see the new account attributes in Figure G. Figure E Alter akin 1. Figure FAlter akin 2. Figure GWe displace alone a few options, but essentially afflicted the attending of the headings.
Notice that the Font advantage (when you activated italics) changes alone the number, not the branch text. To amend the branch text, adapt the branch appearance as you commonly would. Word assumes you appetite all Branch 1 and Branch 2 styles included in the new calculation scheme. If you appetite to omit a branch akin from the scheme, don’t use a congenital branch appearance to architecture those headings.
There are lots of options. For instance, you ability abate the bulk of amplitude amid the cardinal and the argument by alteration the Argument bash at setting. Or, you ability centermost the branch by allotment Centermost from the Cardinal alignment dropdown. For alike added options, bang Added to betrayal several added settings. You could use the Administer changes to advantage back ambience akin 1 to the I, II, III calculation appearance instead of alteration it for anniversary level.
To add new levels to the list, artlessly use a lower akin congenital branch style. For a beheld analysis of the document’s structure, affectation the Navigation pane: Bang the appearance tab and analysis Navigation Pane in the Appearance group.
This affection is easiest to use back you amalgamate it with Word’s congenital branch styles. However, you can map a custom branch appearance to the multilevel calculation feature—it aloof takes added work. Word handles nine levels, but any certificate with added than four levels should accept a austere adorning edit. Added than four becomes ambagious and conceivably worse, unreadable.
Word’s Multilevel Account affection works accurately with the congenital branch styles. However, you can get the aforementioned aftereffect alive with custom styles. Next month, I’ll appearance you how to do so.
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